Atlantic Tambone takes particular pride in the quality of our day-to-day management activities. The key to our management philosophy is a proactive approach to tenant relations, fostered by regular site visits, attentive problem follow-up, 24-hour emergency maintenance coverage and open lines of communication with tenants. This results in smooth operations and low vacancy rates. To minimize vacancy time, we monitor and anticipate probable move-outs, maintain waiting lists and perform necessary repairs promptly.
I. Owner Interaction
- Interface with asset manager or appropriate owner’s representative on a regular basis
- Assignment of sufficient number of employees to properly, safely and adequately manage property
- Approval from owner or asset manager for major capital improvements and/or non-budgeted items
II. Initial Property Management Functions
- Detailed inspection of property
- Development of preventative maintenance programs
- Detailed security evaluation and recommendations
- Preparation and documentation of equipment inventory and supplies
- Detailed review of existing leases and preparation of lease summaries
III. Property/Market Responsibilities
- Regular property inspections and daily maintenance
- Property damage/incident reporting
- Local/regulatory assessment
- Inspection and assessment of marke
- Environmental incident reporting
- Monitoring and resolving of tenant issues
- Execution of vendor service/construction contracts
- Maintaining overall cleanliness and upkeep of property
- Solicitation of bids and preparation of bid packages for planned capital expenditures
- Aggressive monitoring of delinquent rents and other income
- Competing properties identification and survey
IV. Accounting/Financial Functions
- Collection and deposit of all rental and other income
- Maintaining of bank account(s)
- Supervision over and payment of all budgeted operating expenses
- Utilization of standard chart of accounts
- Obtaining of proper insurance certification from outside contractors
- Development and documentation of annual operating and capital budgets
- Preparation and submission of Real Estate tax billings
- Placement of insurance coverage as requested
- Determination and documentation of security deposits on hand